Trust & data
You’re handing us years of unpublished research before anyone has examined it. Here is exactly what happens to that file — every stage, in order, in plain language.
Never used to train AI
Not ours, not a vendor's.
Nobody here reads it
Support cannot open your document.
Encrypted the whole way
In transit and at rest, for its whole short life.
Deleted automatically
When your access ends — or the moment you say so.
The life of your file
Stage 01
The file leaves your machine over TLS and lands in a private store, encrypted at rest, in a folder scoped to your account alone. No public URL, no shared bucket, no copy in an analytics payload.
What exists at this point
Stage 02
An automated pass builds your Thesis Map and question bank — chapters, claims, page anchors. It runs against a no-training language model, produces structure, and then that pass is over.
What the pass produces
Stage 03
During a session the panel works from the map and short cited excerpts — never your whole thesis at once. Your spoken answers are transcribed as you go, and the audio itself is discarded. You can switch on a self-view to watch your own posture while you answer; that video never leaves your browser.
During a session
Stage 04
Your work here is done. Take your transcripts and readiness reports with you if you want them — then erase everything from your settings, without waiting for the clock or emailing anyone.
Your controls
Stage 05
Document, map, questions and transcripts are erased on a fixed clock — 30 days after your paid access ends, 90 days after upload on the free preview, or immediately if you asked. What is left is a billing record with no research in it.
What remains
Said plainly
Promise 01
Not ours, and not a vendor's. Every model this product calls runs on an API whose published terms exclude training outright — the vendor's own default, not a setting we could forget to switch on.
Rules out: your unpublished findings surfacing in someone else's answer.
Promise 02
Processing is fully automated; our support tooling shows account state and error codes, never document contents. One limit we would rather state than let you assume: the AI vendor keeps what we send it for up to 30 days to police abuse of its own service, and a reviewer there could open it inside that window. Nobody at EasyViva can, at any point.
Rules out: quiet internal review of work you haven't defended yet.
Promise 03
TLS in transit and encrypted at rest in a private store, for the whole short life of the file. Access is scoped to your account alone — there is no shared folder and no public link.
Rules out: a readable copy of your thesis sitting on an open disk.
Promise 04
Everything is erased when your access window closes, with no action needed from you — 30 days after a paid window ends, 90 days after upload on the free preview. Want it gone sooner? One action in your settings, no email, no waiting on us. And print your cheat sheet first — paper is the one copy deletion never touches.
Rules out: your thesis living on a server years after your viva.
Who else is involved
There are 5, and this is what each one actually sees. They are listed by role rather than by name while the last of them is still being chosen — the named list, with a link to each provider’s policy, is available on request today and published here before launch.
| Party | Purpose | What it sees |
|---|---|---|
| Cloud database & auth | Your account and prep content | Extracted text, questions, transcripts — encrypted at rest |
| Private file storage | The document you uploaded | The file itself, in a folder scoped to you |
| Language model (no-training) | Thesis Map & question generation | Excerpts of your thesis, on a no-training tier |
| Speech services | Examiner voices & transcription | Session audio in flight, discarded after |
| Payments | Checkout & receipts | Your email and card details — never your thesis |
Each provider is bound by contract to process your data only to deliver this service. Read our Privacy Policy →
Data questions
No. Accounts are personal: there are no institutional dashboards, no shared visibility, and no way for anyone at your university to see that you used EasyViva.
EasyViva writes nothing for you — it asks you questions about work you already wrote, and you answer out loud. That is rehearsal, like a mock viva with your lab mates. Your institution’s own rules are still the ones that govern you, so check them.
No. Audio is transcribed in flight and discarded — the text transcript is what you keep, and it is deleted with everything else at the end of your window.
No. The examiners are voice-only and have no camera at all. You can switch on a self-view to watch your own posture while you answer, but that video is drawn in your own browser and never sent anywhere — not to us, not to anyone carrying the audio. It is never recorded and never scored, and it stops the moment you switch it off or close the tab.
Many embargoes permit confidential processing by a service provider, but the terms are yours to check. If your agreement forbids third-party processing of any kind, don’t upload — and if you need our sub-processor list in writing, ask at support@easyviva.app.
Yes — one action in your account settings erases your document, map, questions and transcripts. Only the billing receipt remains, because tax law requires it.
Upload your thesis and hear the panel. Free, and deletable in one action.